Technical Vendor Coordinator

Technical Vendor Coordinator (TVC)

Type: Freelance / Contract

Duration: 6 months (possible renewal, reviewed Oct–Nov)

Location: Mexico — Toluca or Guadalajara (candidates based in either city preferred)

Travel: Up to 50% between project sites

Reports to: Project delivery lead / hiring manager

Role Overview

The Technical Vendor Coordinator will support vendor engagement and delivery coordination across Material Handling Equipment (MHE) projects within the Mexico fulfilment network. This is a hands-on coordination role focused on keeping vendor activity, equipment schedules, and stakeholder communication on track. The coordinator will work alongside engineering, procurement, and project delivery colleagues to help keep CAPEX projects moving safely, on time, and on budget, with support and direction from an experienced manager during an initial shadowing period.

Responsibilities

● Coordinate day-to-day vendor communication and support vendor engagement activity

● Track and help manage equipment delivery schedules to site across multiple projects

● Support technical project reviews and keep actions, timelines, and follow-ups on track

● Monitor critical-path activities and escalate risks, delays, and issues to the project lead

● Prepare and share regular project status updates for the delivery team and stakeholders

● Coordinate information flow between internal departments and external vendors

● Support procurement with equipment forecasting, supplier follow-up, and documentation

● Deep dive into project detail and support issue resolution when required

● Build strong working relationships with suppliers and stakeholders at all levels

● Help ensure projects are delivered safely and in line with operational objectives

● Travel across project locations within Mexico as required (up to 50%)

Essential Requirements

● Background in Engineering, Production, or Manufacturing (or a similar technical/industrial field)

● Fluent in English and Spanish (written and spoken)

● Strong stakeholder management and coordination skills — clear, timely, structured communication

● Comfortable working in fast-paced operational environments

● Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint; MS Project a plus)

● Bias for action — proactive and able to progress work without waiting for every answer

● Reliable and accountable — delivers on commitments

● Willing to be hands-on, deep dive into detail, and learn on the job

Desirable

● Exposure to logistics, fulfilment, warehouse automation, or MHE environments

● Basic familiarity with conveyor installation, mechanical/electrical work, or commissioning

● Project coordination fundamentals (e.g. PRINCE2 awareness or similar)

● Experience coordinating across multiple vendors

● Awareness of Lean / continuous-improvement methods (Kaizen, Six Sigma) — not required

Onboarding

Approximately one month shadowing the manager, after which the coordinator is expected to run day-to-day coordination independently.